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Global Card Program, Senior Manager Hybrid

Semma Therapeutics

Semma Therapeutics

Boston, MA, USA
Posted on Sunday, June 9, 2024

Job Description

The Global Card Program, Senior Manager is responsible for managing the day-to-day operations and oversight of Corporate Travel & Expense Cards, Purchasing, and Meetings Cards. The role will optimize and drive program efficiencies, enhance policies, ensure policy adherence, and develop strong program controls.

The role will require significant cross-functional collaboration to identify, build, and develop process efficiencies to enable scale and geographic expansion.

This is a hybrid position that requires 3 days on site per week in our Boston office.

Key Duties & Responsibilities

  • Manage the global card program across all geographic locations, ensuring compliance with company policies and procedures.
  • Drive refinement of card policies and establishment of scalable & centralized processes.
  • Manage and build relationships with external vendors and global credit card provider(s).
  • Identify and resolve day-to-day and complex matters related to various card types, cross-functional processes, and enterprise-wide system integrations.
  • Responsible for conducting card audits against program policies to ensure accuracy and integrity of transactions and compliance with policies.
  • Responsible for managing Internal Audit Team requests and addressing audit observations as needed.
  • Responsible for developing and maintaining comprehensive reporting mechanisms and PowerBi Dashboards to track card usage, spend, and trends.
  • Identify, analyze, and interpret data trends and patterns and prepare ongoing reports and data visualizations to support decision-making and process improvements.
  • Drive automation initiatives to enable greater data visibility, drive informed decisions, and enhanced continuous auditing capabilities.
  • Design & implement key training materials to support card program operations and reconciliation process to enhance compliance to policy.
  • Lead user training sessions on acceptable usage and reconciliation expectations.
  • Guide employees with inquiries related to their corporate cards, conduct card application review, and provide guidance and support to employees on credit card usage, policies, and procedures.
  • Lead cross-functional projects with Accounts Payable, Payroll, Accounting, Finance, Strategic Sourcing, Global Travel, and Meeting & Events teams globally to streamline processes, ensure all necessary controls are in place to enable proper use of cards, correct allocation of charges and on-time payments.
  • Align with Strategic Sourcing Business Partners to identify opportunities to assess & streamline purchasing channels for various expense categories.
  • Drive cost savings initiatives and secure the best financial terms for Vertex.
  • Evaluate latest credit card technologies and capabilities that are fit for purpose globally (ie. Virtual Cards).
  • Manage additional special projects and enterprise-wide initiatives, supporting the wider Corporate Services Team to drive continuous improvement.

Education Level and Expereince

  • Bachelor's degree - Preferably in Finance, Accounting, Business Administration, or related field.
  • Typically requires 7+ years of experience related to management of corporate credit card programs, or the equivalent combination of education and experience.
  • Experience working in a global corporate environment within biotech or comparable regulated industry.
  • Deep understanding of integration of multiple data sources including ERP, Expense, Purchasing and Meeting Card data in effort to streamline processes and track & report effectively.
  • Highly skilled in corporate card management, card audit, and reporting.
  • Ability to understand spending patterns, identify cost savings opportunities, and generate reports for management reviews.
  • Analytical mindset with ability to glean insights from data, make strategic recommendations, streamline processes, and communicate in a compelling, visual way.
  • Excellent communication of information and ideas to varied audiences and large team formats.
  • Proficient in senior leader presentations (written, PowerPoint, verbal)
  • Champion in customer service attitude enabling a highly collaborative environment toward internal and external vendors.
  • Ability to lead and drive change in a developing business environment and coordinate processes involving cross-functional teams, complex systems, & tight deadlines across multiple time zones.
  • Proficient in Microsoft Office suite (Excel and PowerPoint)
  • Supplier vendor management experience
  • Ability to navigate and champion company policies and compliance regulations.
  • Proficiency in financial software
  • Proficient understanding and experience with PowerBi reporting dashboards.
  • Experience & understanding in Concur is a plus.

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      Company Information

      Vertex is a global biotechnology company that invests in scientific innovation.

      Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

      Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com.