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Job Description

Vertex currently operates at the forefront of rare disease scientific innovation and has successfully developed and commercialized multiple breakthrough medicines for Cystic Fibrosis (CF) and Sickle Cell Disease. In addition to clinical development programs in CF, Vertex has more than a dozen ongoing research programs focused on the underlying mechanisms of other serious diseases including programs in Type 1 diabetes, hemoglobinopathies, APOL-1 Mediated Kidney Disease, Duchenne Muscular Dystrophy, Alpha-1 Antitrypsin Deficiency, and pain.

This position is based out of our Boston, MA, HQ in a hybrid model (3 days onsite, 2 days remote on a weekly basis).

General Summary:

The Senior Administrative Assistant, Global Marketing will provide day to day support reporting into the VP and supporting the full leadership team, plan key recurring meetings and in person events, and support special projects. We are seeking a candidate that is highly proactive and organized that will actively contribute and accelerate the teams progress as we plan to bring transformative therapies to our patients.

Key Duties and Responsibilities:

• Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support

• Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)

• Exchanges and integrates information from stakeholders into departmental reports

• Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel

• Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel

• Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations

• Processes group purchase orders, invoices, and contracts

• Assists with visitor registration, including pre-registering and escorting visitors

• Assists with the onboarding of new personnel into the department

• Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.

• Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.

• Reviews and tracks office budget, may assist with resource planning/allocation for the site

• Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Required Education and Experience

• High School degree and 3-5+ years of senior administrative experience in a similar role

Required Skills

• Proficient in Microsoft Office suite, Outlook Calendars, and Concur Expense reporting systems

• Proven ability to prioritize effectively, autonomously managing multiple projects on competing timelines

• Proven experience working in a fast-paced environment

• Excellent verbal and written communication skills, proactively shares key project updates and insights

• Exceptional interpersonal skills, especially with senior executives, and experience across organizational functions

• Able to be trusted with highly confidential and sensitive information

• Team player with a track record of developing rapport and credibility with colleagues

• Detail oriented with the ability to proactively identify, communicate, and address challenges

• Able to solve non-routine, complex issues in a proactive manner

• Consistently displays sound ethics, good judgment and demonstrates Vertex’s core values

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