Executive Assistant to the CEO
Canary Technologies
Administration
New York, NY, USA
Posted on Oct 15, 2024
About Us
Canary Technologies is changing the game for hotels with modern software powered by Canary's hospitality-specific AI platform.
Canary is utilized by 20,000+ hoteliers in 90+ countries to equip hoteliers with the technology they need to work smarter and wow their guests. Major hotel brands such as Wyndham, Marriott, IHG, Four Seasons, Rosewood, and Best Western trust Canary to deliver results.
Canary was named a 2024 Deloitte Technology Fast 500™ company, a Most Innovative Company by Fast Company and a HotelTechReport Best Place to Work — and is backed by top Silicon Valley investors like Y Combinator, FPrime, and Insight Ventures.
Join us in shaping the future of hospitality!
About the Role
We are seeking a dedicated, organized, and efficient Executive Assistant to support a few members of our leadership team. The ideal candidate will possess a keen eye for detail and a passion for optimizing productivity and efficiency. In this role, you'll play an instrumental part in enabling our leaders to achieve their goals by streamlining their daily operational tasks.
Responsibilities
- Scheduling Assistance
- Efficiently manage and coordinate calendars, including setting up, confirming, or rearranging appointments as necessary
- Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion
- Liaise with other executives, internal teams, and external contacts to streamline scheduling
- Travel Booking & Arrangements
- Plan and coordinate travel arrangements
- Manage and process expense reports related to travels
- Team Scheduling & Event Planning
- Coordinate team meetings, offsites, and events, ensuring all logistics are handled and team members are informed
- Assist in the preparation and organization of team-building events or departmental functions
- Collaborate with other departments or teams as necessary to ensure seamless event planning
Qualifications
- Proven experience as an executive assistant or other relevant administrative support role.
- In-depth understanding of office management and the intricacies of scheduling.
- Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Proficient with office software, scheduling tools, and communication platforms.
- Excellent verbal and written communication skills.
- Ability to maintain discretion and confidentiality in all matters.
- High attention to detail and problem-solving skills.
- Bachelor's degree or equivalent experience preferred.
We also work hard to ensure Canary is a fun and exciting place to work. Here are some of the additional benefits
Canary Days: As a company we want to ensure that the team has time to recharge. Each month we provide company wide days off to ensure there is at least one extended weekend or day off.
Self Improvement Club: We meet each month and share our personal goals for the month. Each individual is provided a budget towards any purchases that help us achieve these goals.
Professional Development Chats: We provide budget to help drive cross functional professional development conversations across the organization.
Travel Reimbursement: Team members are able to visit our offices across New York, San Francisco or Dallas when they choose, and are provided a travel stipend for doing so. Spend time working with the team in their office, and use the rest of your time exploring a new city!
Personal Travel Reimbursement: If you stay at a hotel that Canary works with, we provide a credit towards your stay.
Canary Technologies is an equal opportunity employer. We recruit, employ, train, compensate and promote talent regardless of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information or any other protected characteristic.