Office Manager / Lab Supervisor
ARTBIO
People & HR, Operations
Cambridge, MA, USA
Posted on Nov 8, 2025
Summary
The Office Manager / Lab Supervisor is responsible for day-to-day lab, office, and onsite logistics for our Cambridge-based Teams. This 100% onsite role is responsible for laboratory equipment, inventory management, vendor oversight, safety compliance, compound management, and implementation of key systems such as an Electronic Laboratory Notebook (ELN). This role is also the onsite point of contact for office and purchasing needs as well as other general administrative functions and activities. The ideal candidate will help create exceptional in-person experience for employees and visitors while driving operational efficiency and supporting a dynamic, collaborative work culture.
Responsibilities
- Oversee daily lab operations, ensuring safety compliance through routine inspections, PPE oversight, inventory checks, and proactive issue resolution in partnership with EH&S and the local Alexandria LaunchLabs team.
- Ensure all laboratory equipment is operational; manage service contracts, repairs, and calibration schedules to minimize downtime.
- Drive procurement and inventory control for lab and office supplies, ensuring timely ordering and budget adherence.
- Oversee shipping and receiving activities, including sample shipments, equipment deliveries, and vendor returns, while ensuring regulatory compliance and proper documentation.
- Serve as the point of contact for third-party vendors, including lab services, facilities, and equipment providers; help negotiate and manage service-level agreements.
- Support compound management workflows and contribute to the successful implementation and maintenance of the Electronic Laboratory Notebook (ELN) system.
- Lead planning and execution of onsite and offsite company events (e.g. team meetings, board meetings, team-building events), ensuring logistical excellence.
- Provide administrative support to site leadership, including scheduling, travel coordination, and additional projects.
- Coordinate onboarding logistics for new hires and contribute to employee engagement through team-building events and culture initiatives.
- Maintain organized file systems and office procedures to promote efficiency and compliance.
- Track and report on key operational metrics, such as equipment uptime, vendor performance, and supply usage trends.
- Oversee purchase order creation and vendor coordination to maintain efficient procurement processes.
- Continuously identify and implement process improvements across lab and office workflows.
- Partner closely with lab operations team at our Oslo site to coordinate cross-functional workflows, share best practices, and ensure seamless alignment across sites.
- Collaborate with administrative teams across global offices to ensure alignment and consistency in employee experience.
- Provide operational support to U.S.- based technical operations team; coordinate equipment and reagent shipments, troubleshoot logistical challenges, and help to ensure smooth execution of day-to-day workflows.
- Act as a liaison between ARTBIO and the local scientific community, building relationships with external partners, industry groups, and community organizations to enhance visibility and collaboration opportunities.
- Work closely with other office managers across different sites and deal with confidential documents and information.
Qualifications
- 3 - 5 years of lab and office operations experience in a fast-paced biotech startup environment.
- Proven track record of developing, implementing and optimizing operational workflow and systems.
- Strong computer proficiency, including experience with databases and common office/lab software.
- Excellent verbal and written communication skills; comfortable interacting across all levels of the organization and with external partners.
- Strong interpersonal skills and relationship-building skills with the ability to influence and collaborate effectively.
- Highly organized with strong time management skills and attention to detail; including maintaining accurate operational records.
- Demonstrated ability to handle sensitive information with discretion.
- Ability to lift up to 20 lbs as needed.
Preferred Qualifications
- Bachelor’s degree in a biomedical or related scientific field, with an interest in healthcare or life sciences
- Experience planning and coordinating events such as board meetings or vendor/collaborator visits.
- Experience managing calendars and providing administrative support to senior leadership.
- Experience designing and implementing internal systems and Standard Operating Procedures (SOPs).
- Prior involvement in office/lab buildouts or relocations, including coordination with contractors and vendors
- Advanced computer skills, including comfort with modern productivity and collaboration tools (e.g. Slack, Excel, LabGuru, etc.)
About Us
ARTBIO is redefining cancer care by developing a new class of radioligand therapies (RLT) which harness the power of 212Pb and deliver it directly to the tumor. Targeted RLT is one of the fastest growing areas of oncology research and investment. The foundational technology, termed AlphaDirect™, was born out of elegant research by our scientific founders, Roy Larsen and Øyvind Bruland, inventors of XofigoTM. ARTBIO is leveraging this groundbreaking science and expediting novel Drug Discovery targets which broadly exploit the unmet medical need and opportunity in revolutionising cancer care. Supported by a committed investment board including Omega Funds, F-Prime Capital, Radforsk and Third Rock Ventures, ARTBIO has built a highly experienced, multi-disciplinary team of drug-hunters and developers. For more information on our strategy and emerging pipeline, please visit www.artbio.com and follow-us on LinkedIn.
As an emerging, global biotech with locations in Cambridge, Basel, London, and Oslo, we take advantage of diverse scientific depth and insights which makes ARTBIO a unique place to work. We are driven by a desire to do better for cancer patients, lowering the burden of toleration and safety while at the same time raising the bar on clinical efficacy and duration.
EEO Statement
ARTBIO is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
Questions and Application Process
If interested, please apply and send your CV to HR@artbio.com; All inquiries are treated confidentially.
ARTBIO does not accept unsolicited resumes from external agencies or recruiters. Submission of a resume without a prior written agreement does not create any express or implied contract between ARTBIO and the agency. ARTBIO will not pay any fees related to unsolicited resumes.